Admin Services
Support when you need it – freeing up your time – available on a regular or flexible basis – whatever works for you.
All businesses both large and small need additional resources, some on a daily basis, some to cover holidays or sickness and some for projects, regular or one-off, that can disrupt normal work flows making it difficult for regular staffing levels to manage. We can provide a cost effective solution to filling those gaps.
How Does it Work?
Brief us on your requirements and we will provide you with an estimate which, in most instances, will be based on an hourly rate. Once approved by signing our booking form, which details the work to be carried out, the estimated cost, timescales and payment terms, we will commence the work. In some instances we may ask for a deposit.
Typing Services
Letters, minutes, reports etc. from hand written notes, printed text (for example PDF documents), or audio files, are professionally set out and presented. Alternatively, if you prefer to type yourself, forward the document for proof reading and/or formatting. Tables, paragraph numbering, headers and footers, footnotes, columns, automatic table of contents, pictures and diagrams can all be included. Microsoft Word/Excel documents are returned by email ready for printing or we can print and send hard copies by post or courier.
PowerPoint Presentations
PowerPoint’s graphical approach to presentation enables us to produce visual slides for printing, forwarding for dispaly on a computer/laptop or through a projector for larger audiences – they are an ideal accompaniment to an oral presentation.
Data Input
Input of information into a Word or Excel document for the production of accounts, Gantt charts, spread sheets, Bill of Quantities, mailing lists, updating consumer details, mail merge, tender documents and more…
Proof Reading
Careful reading of a document prior to printing to identify errors in spelling, punctuation or grammar. We can also include checking the layout of a document to ensure formatting is consistent throughout.
Arranging Meetings
Locate and book suitable venues whatever the purpose – a meeting, interview, conference or business lunch or dinner. We will coordinate the event from inception to conclusion, liaising and following through with attendees/delegates and the venue.
Board Paper Preparation
Gathering of information, producing the agenda, binding and circulating papers (and/or emailing) to board directors, advising time and venue of meeting and confirming attendance. Production of minutes from hand written notes or voice files for agreement and sign off.
Transcription of audio files dictated by one person, one to one interviews or larger groups. Unless advised otherwise, all transcriptions will be in intelligent verbatim.
Mail Shots
Creation and/or updating of mailing lists from information provided or researched, followed by distribution of marketing material to an agreed number of recipients on a one off or regular basis.
Rates and Procedures
Get in Touch
Contact us for more information about our services or to request a quote.
100% Privacy Guaranteed.
My partner and I set up a company in 2011 representing manufacturers in the Audio-Visual Industry. Thankfully, we quickly grew and it soon became apparent that we needed some administrative and secretarial support especially as I travel extensively. We feel lucky to have found Virtual Secretary Services Direct; Janice and her team have become a very important addition to our company, albeit remotely, but it works well for us. They are always extremely helpful and efficient in delivering what we ask of them. The tasks can be varied from transcription, preparing presentations, dealing with general correspondence, copy typing contracts and some database management. I would have no hesitation in recommending their services.
Key Benefits
Cost effective resources
Access to diverse skill base
Negates need for temporary staff
Key Services
Reports – Sales / Statutory, Financial
Contracts – Employment / Legal / Construction
Interviews – Disciplinary / Research / Appeal Hearings
Typing – Audio Transcription Services
Database – Management / Creation
Planning – Gantt Charts / Bill of Quantities
Our Rates: Admin services are priced on an hourly basis.
Typing and Audio are based on word count or audio minutes.
Prices are subject to VAT
Reliable, Personable and Trustworthy
Establishing good relations with our clients is important to us. In addition to our regular daily, weekly and monthly customers, we have many who come back to us periodically throughout the year as and when they require extra help. They are all more than happy to recommend our services and frequently do.
Experienced Transcribers and Typists
Our team are adept in a variety of different professions - property, medical, legal, human resources and more - resulting in professional, accurately presented transcripts and documents.
Non-Disclosure Agreement
We know it is important for you to be able to trust us with your business, personal documents and information. If required, we will sign a non-disclosure or confidentiality agreement. We are registered with the Information Commissioners Office, an independent public body responsible for upholding information rights and data privacy.